Zoom drives a brave new world of work-from-home and hybrid work. The cloud-based video communications application witnessed 300 million participants daily during the initial days of the pandemic. Thanks to Zoom’s constant support and advanced features, newly remote teams are not facing any trouble collaborating even though the team is not together. We have written this article on Pro Zoom Tips to make your meeting experience better.
Even though you might be using Zoom for quite some time, are you using the app to its full capacity? It’s not just companies using Zoom but friends, family, neighbors and even your kids. Everyone is using the app differently. The problem is once users are getting the hang of the basics of Zoom, they’re not making any effort to find out the app’s advanced features. If you’re using a Mac, you can go through the guide on setapp.com.
Eight Pro Zoom Tips for Enhanced Video Meetings
Before your next Zoom meeting, here are a few things you must know. It’ll make your video meeting much more comprehensive and productive.
Change the Background
Transport yourself virtually to outer space or the beach by personalizing the background while you’re on a Zoom call. All you need to do is go to Settings on the app > Virtual Background and upload or select an image of your choice.
Turn off the Camera and Mute the Audio by Default
Isn’t it problematic to dive for the camera and mute video buttons when you enter a meeting? Prevent your coworkers from hearing your dog bark or seeing your bedhead by turning those off by default. Go to Settings > select Audio > select Mute microphone when joining a meeting. As for turning off the camera, go to Settings > choose Video > select Turn off my video when joining a meeting.
Enable the Beauty Filter
By now, everyone is aware of the hardships of getting dressed when they’re working from home. If you are failing to look your best, use the Touch Up My Appearance feature on Zoom. When the filter is switched on, it’ll smooth over your appearance and make you appear well-rested and professional. Turn it on by clicking the up arrow next to Start Video > select Video Settings > check the Touch Up My Appearance box under My Video.
Set up a Waiting Room
Have you heard of Zoombombing? It refers to uninvited guests crashing Zoom meetings. Zoombombing can be prevented by enabling the Waiting Room feature so you can see who is attempting to join your meeting before giving them access. Enable the feature by going to Account Management > clicking Account Settings > selecting Meeting > clicking Waiting Room.
Share Your Screen
Need to share your screen with your colleagues or friends during a Zoom call? All you need to do is click the Share Screen icon on the toolbar of the meeting screen. You can share the entire desktop or one of the windows. When you are done, click Stop Share.
Use Breakout Rooms for Smaller Group Meetings
Zoom meetings can be split up to fifty separate smaller discussions with breakout rooms. The meeting host can choose to split the Zoom call participants into separate sessions manually or automatically. The host can even let the participants select and enter any breakout room they like. At any point, the host can switch between sessions.
Hosts can start a breakout room by going to Account Management > Account Settings > clicking Breakout Room under the Meeting Tab. Hosts can even pre-assign participants to breakout rooms.
Pro Zoom Tips – the Privacy Settings
It is common to join a meeting a few minutes early to find the host busy in another meeting. Such blunders can be prevented if you beef up the security of the app. Here’s what you can do:
- Enable E2EE – Enabling end-to-end encryption (E2EE) automatically disables entry before the host during cloud recording, live streaming, and more actions.
- Keep public and private Zoom meeting rooms separate – Don’t use your Personal Meeting ID when hosting a public meeting on Zoom.
- Never share your meeting link publicly – Unless you are hosting a webinar or big industry event via Zoom, don’t share links on social media or any public platform.
- Remove spammy or unwanted participants – If you are hosting a public or live event where everyone is free to join, knowing how to remove or block unwanted guests. You can block their audio or video entirely or disable the chat by going to Settings.
Hide Non-Video Participants
When you’re on a large call, your screen may appear cluttered with participants. It might be distracting, especially if all of them don’t have their camera switched on. On Zoom, you can easily hide the participants who are not using video by clicking Settings > Video > Meetings and checking the non-video participants box.
These Pro Zoom tips and tricks should make your next video meeting experience better.
A Content Writer and A Reviewer at The Strategy Watch